AI reads the receipt
Issuing bank, amount, date, destination account, transaction number and sender. Even from a wallet screenshot taken on a phone.
Software for Admin & collections
Payment reconciliation software for distributors and SMEs
Payment receipts stop living in the WhatsApp group
AI-powered collections reconciliation: your sales rep uploads the receipt from their phone, AI reads it, and the system cross-checks it against both the bank statement and the payment wallet report. Catches payments sent to the wrong account, missing receipts and money that arrived unreported. Running in production in Neuquén, Argentina.
Sales rep portalReconciliation engineCatalogue and orders
Demo en video próximamente
The problem
The sales rep collects out on the road and sends a photo of the receipt to the WhatsApp group. Back at the office someone opens the order report, the bank statement and the wallet summary, and ticks boxes by hand. The expensive part isn't the time: it's that a payment sent to the wrong account looks exactly like a correct one in the photo of a receipt.
The solution
The rep uploads the receipt from their phone with a PIN, AI reads it and extracts bank, amount, date, destination account and transaction number. The system cross-checks it against two independent sources —the bank statement and the wallet's official report— and flags what used to be invisible: payments to the wrong account, missing receipts, transfers that never landed and money received without a report.
Replace the chaos with one system
The WhatsApp group full of receipt photosThe hand-ticked spreadsheetPasting receipts into ChatGPT one by oneEyeballing the bank statement
one system Why it works
Everything it solves
Cross-checked against two sources
The bank statement and the wallet's official report. Not one: two. That is what reveals when the receipt says one thing and the bank says another.
Catches the wrong account
A payment that went to the supplier's account when it was reported as a transfer to the company. On paper it is invisible; here it gets flagged.
Auditable record
Every reconciliation keeps its result, its source documents and its history, exportable to CSV. When you need to find out why money is missing, it is all there.
Portal for sales reps
They log in with a PIN from their phone, find the store in a list of thousands and upload the photo. Nothing to install, no password to remember.
Configurable rounding tolerance
A one-peso difference is not an error. The system absorbs it and saves the alert for what actually matters.
Tour the platform
Every area, its own module
Three pieces, in the order they solve the problem: the receipt is captured where the money is collected, AI reads it, and cross-checking against bank and wallet shows what the spreadsheet never could.
Módulo 01
Sales rep portal
The rep logs in with a PIN from their phone, finds the store and uploads the photo or PDF of the receipt. AI reads it instantly and extracts the data: nothing to type.
- PIN access, no app to install
- Search across thousands of stores
- Automatic AI receipt reading
- Photo compression for poor signal
Demo en video próximamente
Módulo 02
Reconciliation engine
Cross-checks the order report against uploaded receipts and against two independent verification sources. It processes in steps, so a statement dozens of pages long does not stall it.
- Cross-check against bank statement and wallet report
- Detection of payments to the wrong account
- Missing receipts and unreported money
- Auditable record with CSV export
Demo en video próximamente
Módulo 03
Catalogue and orders
A public page with your items and prices. The store builds its order from a WhatsApp link and it lands straight in the panel, with nobody transcribing anything.
- Catalogue with hundreds of items and prices
- Stores order from a WhatsApp link
- Add items, stores and sales reps
- Export in your current system's format
Demo en video próximamente
How many payments went to the wrong account this year?
It is a trick question: if you reconcile by hand, there is no way to know. In 30 minutes we will show you what the answer looks like.
Request a demoWho it is for
Built for your trade
Wholesale distributors with reps out on the road SMEs collecting via bank transfer and digital wallets Companies with decentralised collections and daily reporting Businesses reconciling with spreadsheets and WhatsApp screenshots Finance teams that discover shortfalls at month end
FAQ
What people ask us
What happens if the receipt is a blurry photo?
It is handled. When the amount AI extracts is not plausible, the system falls back to the declared one rather than inventing a figure; the account is validated by holder name as well as by number; and if the same payment arrives twice, the legible copy wins. Anything that cannot be resolved is flagged for manual review, not guessed.
Does it need to connect to the bank or wallet API?
No. It works with the files you already download: the PDF statement from your online banking and the wallet's activity spreadsheet. No tokens, no integrations to approve, no permissions over your accounts.
What does it cost to run?
The AI cost runs between 8 and 12 US dollars per month for roughly 34 statement pages a day. We chose an economical model after validating it against the client's real documents, not before: it got all 24 test cases right at half the cost of the alternative.
Does this replace my order system?
No, it coexists. In fact it exports orders in the same spreadsheet format your current system uses, so nothing that already works has to change.
Is it running anywhere, or is it a demo?
It has been in production at a regional distributor since August 2026, with real reconciliation runs. On the first run it resolved all six payments in the report.
Next step
Book a 30-minute demo
Let's book 30 minutes. We'll show how it fits your operation, what ships first, and how soon you can have it running.